CONTRACT
Please read carefully
DEPOSIT AND REFUND
A deposit of 50% is required at the time of signing this agreement to secure the event date. The deposit is non-refundable 15 days or less prior to event date. Acceptable forms of payment are: major credit cards, Venmo, cash app, or Zelle.
BALANCE DUE AND REFUND
The final payment or balance of funds owed to Rockin Party Rental is due prior to the event date. Acceptable forms of payment are: major credit cards, Venmo, or Zelle. Photo booth services will not begin until the balance is paid in full. Payment for any coverage in time must be paid before additional hours are provided.
PARKING
All parking expenses for Rockin Party Rental employees are the responsibilities of you, the client. Photo Booth services will not be completed until parking expenses are paid, if they are not paid prior to the event. Parking must be provided within a reasonable distance from the photo booth set up location. Photo Booth services may not be able to start at the scheduled time otherwise, and at the clients expense.
PHOTO BOOTH OPERATIONS
Rockin Party rental agrees to have the photo booth operational for the time period specified; however, in some situations operations may need to be interrupted for maintenance, service and/or photography optimizations. Rockin Party Rental agrees to send a qualified technician onsite to maintain and operate the photo booth. Should Rockin Party Rental fail to provide a fully operational photo booth during the agreed upon times, the client’s only remedy is a refund of payment received. Client agrees that Rockin Party Rental will not be responsible for consequential damages. If only partial services can be provided due to conditions beyond our reasonable control, then the rental charges shall be on a prorated basis.
PHOTO BOOTH SETUP/TEARDOWN
Rockin Party Rental will deliver setup and remove the photo booth from event location. Operation of photo booth times may be adjusted if event location or client ends the event prior to the contracted end time and no refund of money will apply. The area where the photo booth is to be set up is reasonably accessible and has level ground. Rockin Party Rental requires access to venue at least 120 minutes before the event and 30 minutes after the event for setup and takedown.
SPACE & PLACEMENT REQUIREMENTS
Client agrees to provide: (1) A minimum 8’ x 8’ area for our photo booth
(2) 110V, 20 amps, 3 prong standard electrical outlet within 20 feet of our designated area.
A secure wireless internet connection is needed for all Rockin Party Rental services. If there is no secure wireless internet connection, be advised that the photos from your event will not be sent until the vendor is connected to one.
INCLEMENT WEATHER
Rockin Party Rental reserves the right, in good faith, to cease the operation should the weather pose a potential danger to our personnel, the equipment, or guests. Since safety is paramount in all decisions, Rockin Party Rental compensation will not be affected if operation is ended.
LIABILITY AND INDEMNIFICATION
Rockin Party Rental shall not be liable under any contract for direct, indirect, incidental or consequential damages (including without limitation, damages for lost profits or increased expenses) with respect to any claim arising from or related in any way to this agreement and services provided. The Client will indemnify and hold harmless Rockin Party Rental and any photo booth attendants who are independent contractors working with Rockin Party Rental at time against any and all liability related to Client's Event from the time of service and on into the future. Client will assume all legal fees claimed by third persons, provided that such loss or damage was not caused by the fault or negligence of Rockin Party Rental or its employees, agents, or subcontractors.
DAMAGE TO Rockin Party Rental EQUIPMENT
Client acknowledges that it shall be responsible for any damage or loss to the Rockin Party Rental equipment caused by: a) any misuse of the equipment by Client or its guests, or b) any theft or disaster (including but not limited to fire, flood or earthquake). c) loss of power or power surges to the photo booths at any time resulting in loss of pictures or damage of software and/or equipment
MODEL RELEASE (We will exclude this release upon request)
All guests using the photo booth hereby give to Rockin Party Rental: The right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose.
If you agree to these terms, you give approval to Rockin Party Rental to host event images online, client hereby releases, discharges and agrees to hold harmless Rockin Party Rental from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation, any claims for libel or invasion of privacy. If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration. This agreement constitutes the entire agreement and supersedes all prior oral, written and other agreements between the parties with respect to the subject matter hereof. This Agreement may only be amended in writing signed by Rockin Party Rental and Client.
If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration. This agreement constitutes the entire agreement and supersedes all prior oral, written and other agreements between the parties with respect to the subject matter hereof. This Agreement may only be amended in writing signed by Rockin Party Rental and Client.
Appropriate Conduct/ Safe Working Environment:
The Client(s) expressly agree(s) to take best efforts to provide Vendor and Vendor’s staff with safe and appropriate working conditions. In the event of circumstances deemed by either Vendor or a bystander to present a threat or implied threat of injury or harm to Vendor staff or equipment, the Vendor reserves the right to cancel all services remaining under this Agreement and leave the event. At the Vendor’s discretion, the Vendor may enact a three-strike policy. After the first offense, the Vendor will make reasonable efforts to notify the Client(s) or a responsible party. If the Client(s) is/are able to respond to the threatening situation in a reasonable amount of time (maximum of 15 minutes), Vendor shall resume work in accordance with the original terms of this Agreement. If the threatening behavior occurs for a second time, the Client(s) will agree to remove the offending person for the remainder of the event. If the behavior occurs a third time, the Vendor will immediately leave the event. If the Vendor leaves the event early due to any offending behavior, the Client(s) expressly agree to relieve and hold Vendor harmless as a result of incomplete event coverage, or for a lapse in the quality of the Vendor’s work, and the Client(s) shall be responsible for payment in full.
The undersigned have read this contract, understand its terms, and agree to be bound thereby. Any additions, deletions, or revisions must be made in writing and approved by all responsible parties. The parties agree that this contract is the complete and exclusive statement of the mutual understanding of the parties.